Sacred Heart School - Ateneo de Cebu is committed to protecting the sanctity of personal information and the rights of individual students to Data Privacy as stated in the Republic Act No. 10173, also known as the Data Privacy Act of 2012 (DPA), which aims to protect personal data in information and communications systems both in the government and the private sector.
II. What kind of information does SHS-AdC collect, acquire and generate?
Sacred Heart School - Ateneo de Cebu collects, acquires and generates personal data from its present, previous and future students. The student's data are collected upon enrolment and during their entire stay at the school. This data may consist of written records, photographic or video images, and digital file. The data collected may entail the following:
✓ full name, address, contact numbers and other contact details;
✓ birth date and place of birth, nationality, immigration status, religion,
✓ email address;
✓ family history including the data on parents, guardians and siblings;
✓ academic performance and disciplinary record of student from the previous school;
✓ health or medical record, psychological assessment records, disciplinary records, and physical fitness information;
✓ data collected on student's academic and co-curricular performances and activities;
✓ Guidance Cumulative Records which consist of interviews or conferences, exam results, behavioral information, and other guidance assessments;
✓ Student's Permanent Records including transcripts and the academic record of the student in Sacred Heart School - Ateneo de Cebu
✓ Socio-economic profile of student's family;
✓ ITR of parents for ESC (Education Service Contracting) requirements; and
✓ Billing and other financial information.
III. How will Sacred Heart School - Ateneo de Cebu use the student's information?
The collected, acquired and generated information is used exclusively for the following purposes:
✓ evaluating applications for admission to the school;
✓ processing confirmation of incoming or transfer students in preparation for enrollment;
✓ recording, generating, and maintaining student records of academic and co-curricular performances;
✓ recording, storing, and evaluating student output such as assignments, seatwork, quizzes, long tests, summative exams, term papers, theses, research papers, reflection journals, essays, presentations and other performance tasks;
✓ recording, generating, and maintaining records, whether manually, electronically, or other means, of class attendance and participation in curricular and co-curricular activities;
✓ establishing and maintaining student information systems;
✓ sharing of grades between and among faculty members, and others with legitimate official need, for academic deliberations and evaluation of student performance;
✓ processing scholarship applications, grants and other forms of financial assistance;
✓ investigating incidents that relate to student behavior and implementing disciplinary measures;
✓ maintaining directories and alumni records;
✓ compiling and generating reports for statistical and research purposes;
✓ providing services such as health, insurance, counseling, information technology, library, sports/recreation, transportation, parking, campus mobility, safety and security;
✓ managing and controlling access to campus facilities and equipment;
✓ communicating official school announcements;
✓ sharing marketing and promotional materials regarding school-related functions, events, projects, and activities;
✓ soliciting participation in research and non-commercial surveys;
✓ posting of academic and co-curricular achievements within the school premises and/or website; and
✓ for accreditation, professional development of faculty and staff, and research like the action research done by the teachers for the improvement of instruction.
IV. How will Sacred Heart School - Ateneo de Cebu share, disclose or transfer student's information?
Sacred Heart School - Ateneo de Cebu may share, disclose or transfer student's information for purposes such as:
✓ posting of official class lists and class schedules in the class room and school bulletin boards or other places within the campus;
✓ providing of information to persons, including parents, guardians or next of kin, as required by law or on a need-to-know basis as determined by the school to promote the student's best interests, or protect his/her health, safety and security, or that of others;
✓ providing academic institutions, companies, government agencies, private or public corporations, or the like, upon their request, with scholastic ranking information or certification of good moral character for purposes of admission;
✓ giving information to potential donors, funders or benefactors for purposes of scholarship, grants and other forms of assistance;
✓ distributing the list of graduates and awardees during completion ceremony and commencement exercises;
✓ reporting and/or disclosing information to the NPC and other government bodies or agencies like Department of Education;
✓ sharing information for accreditation and school ranking purposes like Philippine Accrediting Association of Schools, Colleges and Universities;
✓ answering or responding to inquiries verifying that he/she is a bona fide student or graduate of the school;
✓ conducting research for purposes of institutional school development;
✓ sharing directory information to the STAA(SHS-AdC's Alumni Association);
✓ complying with court orders and /or other legitimate interest;
✓ publishing academic and co-curricular achievements and success, including honors lists and names of awardees in school bulletin boards, website, social media sites and publications;
✓ sharing academic accomplishments or honors and co-curricular achievements with schools the student graduated from or was previously enrolled in, upon their request;
✓ marketing or advertising to promote the school, including its activities and events, through photos, videos, brochures, website posting, newspaper advertisements, physical and electronic bulletin boards, and other media;
✓ publishing communications with journalistic content, such as news information in SHS-AdC's publications like SEEDS, , and Yearbook , social media sites and news and media organizations; and
✓ live-streaming of school activities and events.
V. How will Sacred Heart School - Ateneo de Cebu store and retain your information?
Sacred Heart School - Ateneo de Cebu will retain student's relevant personal data for an indefinite period for historical and statistical purposes. The retention period is provided by law and/or a school policy, all affected records will be securely disposed of after such period.
Students' personal data are stored and transmitted securely in paper and electronic formats, including databases that are shared between the school's different units or offices. Access to student's personal data is limited to a school personnel who has a legitimate concern in the student for the purpose of carrying out his/her duties. The school will not allow excessive use of the student's personal data.
VI. How will Sacred Heart School - Ateneo de Cebu handle data breach?
Sacred Heart School - Ateneo de Cebu recognizes the student's rights with respect to his/her personal data, as provided by the DPA. If he/she chooses to exercise any of his/her rights, or if he/she has questions about how the school processes personal data, the school will consider his/her request and reserves the right to deal with the matter in accordance with the law.
Should a student have concerns regarding his/her privacy rights, this Agreement Form or any matter regarding the Data Privacy Act of 2012, he/she may contact the school's Data Protection Officer through the following details:
Call the trunk line
The Data Privacy Officer
Sacred Heart School - Ateneo de Cebu
H. Abellana Street, Canduman, Mandaue City, Camputhaw
VII. Agreement Form